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5 things to consider when planning an office fit out

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Committing to a new office fit out can feel like a daunting undertaking and if it’s not planned and executed properly, it can prove to be disruptive and costly.

Whether you’re relocating to a whole new building or simply improving your current office space, there are things that you can do so that it can be done swiftly and effectively so that they have the least impact on your business.

Here we’ve pulled together 5 factors to consider when you plan your office fit out...

1. Budget

The budget for an office fit out can be one of the largest business expenditures you ever authorise (gulp!). So, having a firm idea of your budget will definitely make it simpler to shop around for quotes. These are some of the things you should consider when setting a budget for your office fit out:

  • Are you temporarily moving to a new location? Are there costs associated with that?
  • Will you need to store equipment and current furniture?
  • IT infrastructure - are you upgrading your in-house tech?
  • Will you need to buy new furniture for the office fit out - desks, chairs, boardroom table etc?

You may want to appoint someone within your business team as the key point of contact with the contractor for your office fit out so that they can be on hand to help the project run smoothly,

2. Be eco-friendly

Making your company sustainable on many levels will provide a number of additional benefits, not to mention saving money and reducing your carbon footprint. When designing and planning your office fit out there are many green options to explore. You may be able to invest in renewable technologies, which can help power lights, heat water, and save on the electrical bill - sometimes also reimbursed back from the grid. It is also advisable to take advantage of existing sunlight, designing the office space around the naturally lit areas, lessening the need for overhead and desk lighting.

3. Upgrade your tech

Navigating through an office fit out is the perfect opportunity to have a look at your in-house technology systems and to think about upgrading to the highest spec that your budget can afford. With tech rapidly on the increase year after year, reevaluating and updating your office’s needs will not only potentially save you money and hassle in the long run, but it can also help make your employees more efficient and productive by giving them the right tools.

4. Mirror your brand

The branding of your office fit out should be seen as an extension of your marketing, so that it helps your existing and prospective clients see the vision, culture and values of your business. It would be pretty important to involve your marketing department here, so that you can ensure your company brand guidelines can be visited throughout the interior design of your business.

Complying with Health & Safety

It goes without saying that your office fit out should promote health and safety standards and be compliant with the law; both during the build and on completion. Do ensure you only use competent contractors, as a mistake at this would be severely detrimental to the fit out and the project’s timing, not to mention any irreparable and costly damage. Construction Phase plan, Risk and Method statement alongside the basics of First aid kits and fire extinguishers are of course vital.

So there you have it, 5 very handy things to consider before you launch yourself into your office fit out. It’s understandable that this is going to be one huge project, so it’s always best to consult the professionals' advice on this one!

Get in touch!

At Mobius Works, we offer a complete building services solution that includes interior design, architectural planning, and commercial design services, so if you’re considering revamping your office then get in touch for a free, informal chat.

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